General - Finance/Administration Officer, Other

Established in the USA in 1985, Action Against Hunger-USA re-opened its New York office in 1997 and currently has responsibility for seven missions in six countries: Democratic Republic of Congo East and West, Kenya, Pakistan, South Sudan, Tajikistan and Uganda. Action Against Hunger USA manages nearly $30 million in programs, has twenty-five permanent staff based in NYC, over 70 international employees and 1,200 national employees in the missions.
Main Objectives:
The administrator is in charge of managing all finances, human resources and administrative aspects on the mission in line with the ACF Charter.
Responsibilites
Accounting and financial management

Treasury: cash flow, bank accounts, managing the main cash ledger and administrating the cash ledger, following up other cash ledgers in the field, budget follow ups, following up of transfers- between the field and HQ.

Accountancy: maintenance of accounting ledgers, monthly book-keeping up to trial balance.

Budgeting: preparation of project budgets, implementation and monitoring.

Financial reports: reporting to donors according to specific project contracts.
Administrative management

Staff regulation: Overseeing the daily management and setting of objectives, offering daily support, conducting evaluations, planning staff development / training.

Expatriate staff: Following up contracts (renewing, social security…), updating administrative documents (visas), payment of daily allowances, management of local staff and equipment.

National staff: setting up and following up contracts of employment (recruitment, lay-offs, promotions…), payment of wages, settlement of conflicts (in agreement with head of mission).

Local authorities and suppliers: contract negotiation and signing, internal control procedures for purchasing, compliance with the local social and economical legislation.

Other: All aspects related to the mission's human resources management (national and international).